Party guest list and RSVP tracker

Quick guide

How to manage your party guest list

1. Type a Guest name and choose their RSVP status.
2. Add a plus-one, dietary needs or notes if needed, then press + Add guest.
3. Search or Filter by RSVP to see who has still to reply.
4. Use Copy guest list, Print or Email this draft to myself to share it.

What it does

• Live confirmed and declined headcount
• RSVP status and plus-ones per guest
• Dietary needs and notes
• Search and filter by RSVP
• Dietary needs summary for your caterer
• Saves automatically in your browser

Use it with

• Venue Capacity Checker – enter room length, width, guest numbers and layout to see whether your guests will fit comfortably. Includes a recommended dancefloor size
• Party Theme & Costume Idea Generator – choose your milestone and a vibe to get a party theme idea. Includes a dress code, colour palette and decor tips
• Party Budget Calculator – enter your party budget and guest numbers to get a suggested split across nine categories, with sliders to adjust each share and live totals
• Balloon & Decor Quantity Calculator – enter guest numbers, room size and decor style to get a rough guide to how many balloons, how much bunting and how much helium to order

Planning tips

Getting every reply in on time

Work back from the caterer's deadline

Most caterers and venues want final numbers a week or two before the party, so set your reply-by date about three weeks out. That leaves a few days to chase anyone who hasn't answered and still gives the kitchen the figure they need. Put the date on the invitation in plain words, such as “Please reply by Saturday 14 June”, rather than “RSVP ASAP”.

Chase late replies kindly

A short, friendly message usually works better than a second invitation: “Just finalising numbers for the caterer, will you be able to make it?” Filter the tracker to show only people who haven't replied, work down that list once, then make your best guess for anyone still silent and note it so you remember.

Decide on plus-ones and children first

Agree who gets a plus-one, and whether children are invited, before a single invitation goes out. Changing it later causes awkward conversations. Record it per guest in the tracker so the headcount, the seating and the food numbers all match from the start.

Tim’s tip

Chase non-replies a few days before your venue or caterer needs final numbers, not on the deadline itself. A short, friendly message usually gets a quick answer.

Made by Tim Daymond (Tinsel Tim). Tim has been a DJ since 1976 and has run Mobile Disco Network since 2013. He plays weddings and parties across Norfolk, Suffolk, Cambridgeshire and Lincolnshire. He is a Norfolk County Council Trading Standards Trusted Trader (ID 0000457), a member of the NADJ and the winner of 23 independent awards.

Why choose Tim · Awards · Reviews

Your privacy: this tool runs in your browser. Nothing you type is sent to Mobile Disco Network or stored on a server. Your work is saved in this browser only, so it is there when you come back. Clearing your browser data removes it. Email buttons only open your own email app, and nothing is sent until you press send.

Free to use, no sign-up. Last reviewed 11 October 2026.